You need to manage the email from your own domain, do you use Google Mail (distinct from gmail) which is part of Google Apps or Zoho Mail that is a Zoho Collaboration App?
Both Google Apps and Zoho Apps both have options for all the bells and whistles. But what if you just want to look after your emails? After using both for several months, here is what I think of them side by side.
Google Mail integrates with the multitude of Google apps that you are likely to be using. Zoho Mail is free and integrates with Zoho apps.
Google Mail (Google Apps) has frustrating integration between email accounts and charges $5 a month. Zoho Mail has confusing draft settings.
After using Google Mail (as part of Google Apps) for several years and Zoho Mail for several months I find myself recommending Zoho Mail more and more often. Google has clunky integration between email accounts and Zoho have some very practical features that just make sense.
Zoho Mail – $0
Google Apps (including Google Mail) – $5 per month + taxes
I was using Google Mail as part of (Google Apps) for the last few years to manage the emails from my domain. When I went to add a new email account I found that the free service is no longer free. It is only $5 a month, but I figured it was time to shop around and see what else was out there.
After a bit of research I found Zoho Mail which is free for mail. I set it up and have been running both consecutively for different accounts for over 6 months.
I just want to clarify that by Google Mail I do not mean Gmail which is similar in many ways and looks almost identical. But Google Mail is a part of Google Apps and is designed to manage emails on your own domain name. Gmail is more similar to Hotmail and while you can attach your own domain to Gmail your mail will still come from Gmail rather from your own domain.
It seems with all the advice I was given that this is not common knowledge.
I figured for business emails, attaching my domain name to a Gmail account was not going to give me the professional image I was looking for.
Having more than one website and web presence can be very frustrating with Google’s integration, so it was very nice to escape the Google empire for this new account. This may have consequences down the road if Google tighten up their game and become an even bigger super power, but for now their integration sucks, and using Zoho Mail instead of Google Mail has meant one less integration problem.
If you just have one website, one social media presence, one YouTube account and one email address then you will not have the integration problem, and using Google for a single sign it would have its benefits. But for all of us with more than one project on the boil a new mail host makes a lot of sense.
Google Mail has email signature option that is lacking in usefulness but integrates with WiseStamp which is a great signature building app. Zoho Mail allows you to build custom signatures in their standard offering.
Google Mail combines conversations into one thread, which makes sense and could be a great feature, but the practical reality of this feature is that for long threads it can be very time consuming and frustrating to find the parts of the conversation you are looking for and they are not placed in sequential order.
Also if you have more than one thread with the same conversation it gets very complicated.
Zoho Mail uses the old fashioned approach to conversation display.
Google Apps for Business is $5 a month or $50 a year + taxes, you get more features but I only use it for mail. Zoho Mail is free.
Saving contacts from emails
Google Apps does a better job than Zoho Mail of saving new contacts that you email.
All in all Google Mail (Google Apps) and Zoho Mail will give you the ability to manage emails from your domain easily. The set up is relatively easy, the interfaces are simple and self explanatory and both products work as they should. If you only have one email account and one web presence then there are some sign in benefits to using Google Apps for Mail.
If you have multiple web presences or email accounts then Zoho Mail will help you have more than one account open.
If you are just looking for straight email with no bells and whistles and don’t want to pay a monthly fee, then Zoho Mail takes the cake.